KOONSCAN · KOONSYSTEMS SCAN FOR SAP B1

Available

KoonScan.
Warehouse scanning, straight into SAP Business One.

KoonScan (KoonSystems Scan for SAP B1) is a barcode scanning add-on for SAP Business One, on handheld scanners and Android phones. Receiving, picking, transfers, inventory counting and production: every scan becomes a document in B1. No WMS, no implementation project, and a price a small warehouse can justify.

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KoonScan start screen with one scan field and task tiles for receiving, picking, transfer, returns, counting and production

01 / THE PROBLEM

What the SAP Business One warehouse was missing.

In a small warehouse on SAP Business One, goods receipt still often happens with a packing slip and a pen. Picking is done from a printed list, counting on a form, and afterwards someone in the office types it all into B1. Mistakes show up when the customer calls.

The big scanning solutions fix that, but they put a WMS layer on top of B1, charge a price per scanner that doubles the price of the scanner itself, and take weeks to implement. For a warehouse with two or three scanners that doesn't add up.

KoonScan is the small alternative: a scanner or a phone, the open documents from B1 on screen, and every scan straight onto the right line.

02 / WHAT KOONSCAN DOES

Everything a SAP Business One warehouse scans.

Eight functions, each with the same flow: scan, check, post. Rights per function and per warehouse.

ReceivingThe purchase order on screen, scan item by item, also by box or pallet, with batch, serial number and bin. The goods receipt in B1 in one go.
Picking and deliveryThe pick list from B1 in walking order. Scan bin and item, the app keeps track of what's open. Posting updates the pick list and creates the delivery.
MovingBin to bin, warehouse to warehouse, a whole bin at once, or process a transfer request from B1.
Inventory countingCount documents from B1, blind or with stock shown, guided along the bins or a quick count without a document. Several counters on one document.
Returns and correctionsCustomer returns, returns to supplier, receipt without purchase order, goods receipt and issue with a reason and G/L account.
ProductionIssue and return components, report completion with rejects and by-products, pick for a production order.
BinsBlock with a reason, change attributes, and suggestions for put-away and replenishment based on what's already set up in B1.
Stock and labelsScan an item or bin and see what's there, per warehouse, bin, batch and serial number. Print a label with a GS1-128 barcode on an ordinary or network printer.

Receiving a purchase order in KoonScan: active line with batch, bin and quantity — **Receiving**The purchase order, the active line with batch and bin, and what has been scanned so far.

Pick list from SAP Business One in walking order — **Picking**The pick list in walking order: customer, pick-from bin, batch and quantity.

Guided stock count: the app sends the counter to the next bin — **Inventory counting**Guided counting: the app sends you to the next bin.

03 / ON THE FLOOR

Built for gloves and hurry.

One scan fieldThe app recognises what you scan: GS1-128, item, box, bin, batch, serial number or document number, and opens the right screen. If a code is ambiguous, it asks which one you mean.
Overview or step by stepExperienced people see the whole order on one screen. New people get one instruction per screen: item, quantity, batch, bin. Set per function, switch mid-way.
Nothing lostEvery scan goes to the server immediately. If the wifi drops, the scan waits on the device and goes through afterwards, without counting twice. Two people can work on the same order.
Readable in any warehouseLight, dark and high contrast, all three tested for legibility. Dutch and English, chosen per user. A tone and a buzz on every scan, and a plain-language message when something's wrong.

Step-by-step receiving: one instruction per screen — **Step by step**One instruction per screen, in the light theme.

**Dark**The same receiving screen in the dark theme.

The same receiving screen in high contrast — **High contrast**For bright light, tired eyes or a cheap screen.

04 / WHY IT CAN BE CHEAP

Low price, little maintenance. Here's why.

Cheap is only credible when you can see where it comes from. KoonScan is built so there's little to manage on your side, and little to sell on ours.

Installed in ten minutes

One installer on the server next to SAP, then a wizard in the browser: SAP, database, HTTPS, first administrator, licence. Your own administrator or B1 partner does this with the manual. No consultant on site.

Nothing changed in SAP

No fields, tables or add-on in the B1 client. KoonScan reads and posts only through the Service Layer, into the documents B1 already has. A B1 upgrade doesn't touch KoonScan; KoonScan doesn't touch B1.

No app per device

The scanners show the app from your server. A new version goes on the server once and is on every device. Updating means running the new installer; rolling back takes one click.

Works with what you have

SAP Business One 10 on SQL Server or SAP HANA, alongside the B1 client or the Web Client, a Windows server, and Android scanners from Zebra or Newland. Or just an Android phone with its camera. Labels on the printer you already own.

Nothing leaves the building

KoonScan runs in your network. No scan, stock level or name goes to KoonSystems or to a cloud. The licence works without internet; with internet the server fetches the renewal itself, sending only the KoonScan version. If your subscription ends, stock lookup keeps working for free.

Small team, no sales team

No office, no partner margin, no account manager coming round after three years to sell an upgrade. What you pay goes into building and maintaining. And for once, a scope that doesn't grow.

05 / WHAT IT COSTS

One price per device, all functions.

From€20per device per month, excl. VAT

From one device. All functions, all users, all warehouses and updates are included. No implementation fee. A device is a scanner or phone that is signed in; for KoonScan, staff with a PIN are unlimited.

Free: without a licence, stock lookup works on as many devices as you like. A trial in the customer portal gives you everything for a limited time. Prices and options are in the customer portal.

Support by email, reply within two working days. No 24/7, no custom work.

For comparison: the established scanning solutions for B1 charge €60 to €80 per scanner per month, plus an implementation.

Start a free trial

06 / WHAT YOU NEED

Does it fit your warehouse?

Needed

SAP Business One 10.0 on Microsoft SQL Server or SAP HANA, with the Service Layer enabled. Works alongside the B1 client and the Web Client.
One SAP user for KoonScan with at least an Indirect Access licence; everything KoonScan posts is posted under that user, with a remark on the document. Staff sign in to the app with a PIN. Which SAP licences your staff need beyond that is for you and your B1 partner to agree: SAP licenses by named user, also for indirect access through an add-on.
A Windows server next to SAP (the SAP server itself is fine) and wifi in the warehouse.
Android handheld scanners (Zebra, Newland or any brand that scans as a keyboard) or Android phones with a camera.

Not

No iOS. At most later, on request.
No offline work: without wifi the app stays up and the scans go through afterwards, but you can't post.
No WMS: no wave picking, no voice, no stock administration of its own next to B1. B1 stays the truth.

Field service rather than a warehouse? That's KoonFSM, our field service management add-on for SAP Business One. And for the people doing the scanning, from contract to leave: KoonHRM, standalone or with SAP Business One. And for the people who sell what you ship: KoonCRM, a light CRM on the customers and quotations already in B1. Training end users, or consultants and sales people at a partner? That's what KoonLearn is for, with exam training for the certification.

07 / STATUS

Where it stands.

Version 1.0. KoonScan is complete: receiving, picking and delivery, transfers, counting, returns, production, labels, counter sales, packing, pallet exchange, photos on documents, multiple branches and per-customer custom fields and checks. Installer, wizard and licences work; KoonScan keeps its data in a database file or on your own SQL Server. KoonScan is ready for everyday warehouse work on SAP Business One 10.0, on both Microsoft SQL Server and SAP HANA.

Start a free trial with all functions in the customer portal; when you convert it to a paid licence, it stays the same licence. Questions first? Email info@koonsystems.com.

08 / QUESTIONS

Questions about KoonScan and scanning in SAP Business One.

Can I try it first?

Yes. Without a licence, stock lookup is free on as many devices as you like. For everything else you start a free trial with all functions in the customer portal. You install it yourself with the manual, in a B1 test company if you prefer.

What does my B1 partner have to do?

Nothing in B1 itself. Create one SAP user for KoonScan with at least an Indirect Access licence, enable the Service Layer if it's off, and check with your partner which licences your warehouse staff need. Your partner can install KoonScan, or your own administrator. Background: our guide on SAP B1 licences.

Does anything change in my SAP database?

No. KoonScan keeps its own data in a database file on the KoonScan server, or in a separate database on your own SQL Server if you prefer. The only thing that lands in B1 is the documents you post, with a remark so you can see they came from the scanner.

Does KoonScan work on SAP HANA and on SQL Server?

Yes. KoonScan talks to SAP only through the Service Layer and works in practice on both Microsoft SQL Server and SAP HANA. With HANA, KoonScan keeps its own data in a database file, so you don't need a SQL Server.

Can KoonScan replace our current scanning solution?

For a warehouse without a WMS, usually yes: receiving, picking, moving, counting, returns, production and labels are all in. What's not in is listed above. In doubt, email what you scan every day; you'll get an honest answer. See also: scanning in B1 without a WMS.

Is the app available in Dutch?

Yes. Each device is set to Dutch or English; the screenshots on this page are English.

Which scanners work?

Zebra (via DataWedge) and Newland are connected directly. Any other Android scanner that scans as a keyboard works too. No scanner? An Android phone scans with its camera. More in the guide on scanners.

09 / TRY IT

Try it yourself, or ask first.

The trial goes through the customer portal: create an organisation, start the free trial and install KoonScan with the manual. Want to talk first, or tell us how your warehouse works? Email info@koonsystems.com. Just following the news about KoonScan is fine too: leave your address below.